Overview

Exact Sciences, a rapidly growing medical technology company, turned to Field59 to help broadcast its company all-hands meetings to staff located throughout the United States.

About Exact Sciences

Exact Sciences Corp. is a molecular diagnostics company focused on the early detection and prevention of some of the deadliest forms of cancer. The company has exclusive intellectual property protecting its noninvasive, molecular screening technology for the detection of colorectal cancer. Cologuard is included in the colorectal cancer screening guidelines of the American Cancer Society and stool DNA is included in the guidelines of the U.S. Multi-Society Task Force on Colorectal Cancer.

The Challenge

Exact Sciences often holds company all-hands meetings in order to update its staff on the latest company news. At these meetings, Exact Sciences management also supplement their discussions with PowerPoint slides. While many staff work out of its Madison, WI headquarters, Exact Sciences also has sales staff throughout the country that work remotely and need a way to receive this information. As a result, the meetings need to be live streamed and recorded, so that employees who miss the meeting can view later. Remote staff also need a way to interact with the presenters in Madison to ask questions that get answered during the Q&A session at the end of the meetings. Finally, Exact Sciences also needs to keep this information confidential.

The Solution

Field59 built Exact Sciences a custom solution around our live streaming platform. A web page brings together all elements Exact Sciences needs. This includes:

  • A login prompt that restricts access to approved Exact Sciences staff and tracks which staff members log in to watch the meeting.
  • A player that loads on any device (desktop, tablet, smartphone) for viewing the livestream.
  • A module that displays PowerPoint slides in sync with the presentation, which is broadcast from the meeting venue in Madison.
  • A chat tool, which allows remote staff to ask questions.
  • A page hosted on a CDN to ensure no load issues from hundreds of staff accessing the page simultaneously

In addition, Field59 staff handles all aspects of production for these Exact Sciences events. This includes arriving prior to the meeting to set up and test all equipment, and aiding Exact Sciences staff in publishing the meeting PowerPoint. During the meeting, Field59 staff operate a camera, encoder, sound board, and three wireless microphones, as well as monitor stream performance.

After the event is over, Field59 makes the recording of the broadcast available for Exact Sciences to distribute to employees who missed the meeting, as well as the log of remote staff that virtually attended.

The Results

Exact Sciences has used Field59 several times in 2015. Compared to their previous efforts to broadcast their company all-hands meetings, Field59 has improved the experience for remote employees in several ways. Sound quality for remote viewers has improved. Exact Sciences can also log which remote staff attend the meeting. Finally, Field59’s integration of Kiwi Internet Relay Chat (IRC) provides an easy method for remote employees to participate in the question and answer sessions that occur at each meeting.

Awesome Customer Testimonial

“Field59 has greatly improved our internal communication efforts. As a fast-growing company with staff working around the country, Exact Sciences needed a platform to distribute company information in an easy-to-use, secure way, and Field59 delivered. From custom development to first-rate production, Field59 has provided the solid experience we were looking for. In addition, they have exceeded our expectations for support. I highly recommend Field59 to any company looking to live stream its corporate events.” –Tammy Klatt, IT Manager, Exact Sciences

 

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